San Bernardino County CA Recorder: Deeds & Records

San Bernardino County, California • deed and official-record research guide

San Bernardino County Recorder: Search Deeds, Liens and Official Property Records

The San Bernardino County Assessor-Recorder-County Clerk maintains the county’s official recorded-document index for deeds, deeds of trust, reconveyances, liens, releases, easements, notices, maps and many other recordable instruments.

The biggest thing a first-time researcher should understand is that San Bernardino County’s online Recorder system is primarily an index. It tells you which document was recorded, its document number, date, title and indexed grantor/grantee names. It does not provide unrestricted online viewing of the actual recorded deed image through the public index.

Best beginner route: if you only know the property address, start with the Assessor Property Information system to identify the parcel/APN and the owner carried in assessment records. Then use the Recorder’s Official Public Records Index to search the owner as a grantor or grantee, verify the legal description, save the document number, and order the exact deed only if you need a copy.
Assessor-Recorder-County Clerk Josie Gonzales
Recorder-Clerk phone 909-387-8306
Toll-free 855-732-2575
Main Recorder office 222 W. Hospitality Lane, 1st Floor, San Bernardino, CA 92415
Broad online index 1925 to present
Public counter hours 8:00 a.m.-5:00 p.m.
2026 official website warning: San Bernardino County issued a public warning about an unauthorized website impersonating the Assessor-Recorder-County Clerk. Use arc.sbcounty.gov and links reached from that official domain. Do not enter payment or personal information into a look-alike ARC website.
Independent guide: County-CAD.us is not San Bernardino County, the Assessor-Recorder-County Clerk, District Attorney, Treasurer-Tax Collector, Superior Court or another government agency. Official searches, copy orders, payments and recordings occur through the government websites linked below.
Start with your actual task

What Are You Trying to Do?

The practical research sequence

Address → APN → Owner → Recorder Index → Document Number → Copy

1 Address Start with the location.
2 Assessor Find APN and owner.
3 Name Search Search grantor/grantee.
4 Verify Compare legal description.
5 Save ID Keep document number.
6 Order Buy copy only if needed.
Official government resources

Which San Bernardino County Website Should You Open?

IDX
Official Public Records — Recorder’s Index Recorded-document search and copy-order instructions.
Open Official Recorder Index
SEARCH
Recorder-Clerk Self-Service Portal Search indexed public official records.
Open Recorder Self-Service
APN
Assessor Property Information Use for parcel/APN and assessment-property identification.
Open Assessor Property Information
REC
Document Recording Requirements, PCOR, DTT, notary rules and filing methods.
Open Recording Instructions
FEE
Recorder Fee Calculator Estimate document-specific fees and statutory surcharges.
Open Official Fee Calculator
FORM
Recorder Forms & Fees Grant deed, quitclaim, reconveyance, TOD deed, corrective and other forms.
Open Official Forms Library
Critical California privacy limitation

The Online Recorder Search Is an Index — Not a Free Deed Image Viewer

The county’s Official Public Records page currently says the online Document Search covers 1925 to the present.

Indexed entries include:

Document number The unique recording identifier.
Document date Date associated with the indexed record.
Document title Grant Deed, Deed of Trust, Reconveyance, Lien, etc.
Grantor Party conveying, granting or otherwise executing the instrument.
Grantee Party receiving the interest or named in the indexed transaction.
Recording chronology Useful for tracing later and earlier property transactions.
No unrestricted online image: the county states that public online search is index-only. Actual document contents may be reviewed at the Recorder-Clerk offices in San Bernardino or Hesperia, or copies can be ordered.
The Self-Service Portal itself warns that the index is like a library card catalogue: it guides you to the underlying record but should not substitute for reading the document itself.
County-published chain-research method

How to Trace Prior Owners Using Grantor and Grantee Records

San Bernardino County’s Property Research guide provides a useful method for tracing a property backward through recorded ownership.

1 Current owner Start with known owner.
2 Find as grantee Locate acquisition deed.
3 Match legal description Confirm same property.
4 Identify grantor Find prior owner.
5 Search prior owner Find as earlier grantee.
6 Repeat Build chain backward.
Identify the current owner.
Search the current owner in the Grantee Index. You are looking for the transaction through which this person or entity acquired the property.
Match the legal description. This is essential when the same person owns multiple parcels.
Write down the grantor shown on that deed. That person/entity is your next prior-owner research target.
Search that grantor as a grantee. Find the transaction through which they acquired the same property.
Continue backward. Save book/page and document numbers as you proceed.
Coverage nuance: the county’s broad Official Records page states that the online Document Search covers 1925-present, while the separate Property Research guide describes its grantor/grantee chain research as available from 1958-present. For older chain work, use the Historical Archives route instead of assuming one online index contains every historical record.
Historical property research

How to Research San Bernardino County Records Before 1958

San Bernardino County Historical Archives maintains historically significant county records, including materials predating 1958.

The county also says Assessor Lot/Parcel Books survive from 1895 to approximately 1950. These can show taxpayer names, legal-description information and historic land/improvement values.

OLD
San Bernardino County Historical Archives Historic property and county-record research.
Open Historical Archives Information
Gather the modern property information first. Save APN, current owner, legal description and recent deed references.
Follow older book/page references from later deeds.
Contact Historical Archives before traveling. The Archives building is currently listed as closed for walk-in service.
Email the archive staff with your research clues. Use owner names, approximate dates, tract/lot or township-range-section information and known recording references.
Historical Archives email: ARC-DLRecArchive@arc.sbcounty.gov
Search first, purchase second

How to Order a San Bernardino County Deed Copy

$4 First Page Current public official-record copy fee.
$1.50 Each Additional Page Added after the first page.
$1.50 Certificate Under Seal Published per-page certification charge.
COPY
Official Public Records & Copy Ordering Online, mail and in-person copy options.
Open Official Copy Service
Search the index before ordering. Confirm document number, title, date and parties.
Open the official-records page.
Select the online public official record ordering option.
Choose non-certified or certified copy.
Confirm delivery method. Current county instructions say non-certified online copies are emailed while certified copies are shipped.
Review the final charges. Online credit-card payments currently include a 3.5% surcharge.
Save the order confirmation and document number.
Effective July 1, 2026 mail fees: the Recorder currently lists $3.50 for USPS Standard Mail and $29.00 for USPS Priority Mail when applicable.
Mail request timing: the county says mailed public-record copy requests are generally returned within approximately one to two weeks after receipt.
Recording a transfer rather than researching one

How to Record a Deed in San Bernardino County

Recording a deed is more than paying the first-page recording charge. The document can involve notary requirements, a Preliminary Change of Ownership Report, documentary transfer tax, Building Homes and Jobs Act fees, restrictive-covenant modification fees or exemptions, fraud fees, multiple-title charges and other statutory fees.

Determine the legally appropriate deed. Recorder staff cannot tell you whether a Grant Deed, Quitclaim Deed, Transfer on Death Deed or another instrument is legally correct for your situation.
Prepare the deed completely. Use full party names and state how title will be held when required.
Complete the required acknowledgment/notarization.
Prepare the Preliminary Change of Ownership Report. This is required with many documents that cause a change in ownership.
Prepare the Documentary Transfer Tax declaration. A conveyance must contain an acceptable declaration even when tax treatment differs from an ordinary taxable sale.
Run the official Fee Calculator. Do not guess the final recording fee from the number of pages alone.
Choose mail or in-person recording.
If visiting, book an appointment. Appointments are strongly encouraged and prioritized.
Keep the final recorded document number.
Legal advice limitation: the Assessor-Recorder-County Clerk cannot prepare your legal document or advise how you should hold title. Estate, trust, divorce, co-owner, creditor and tax consequences may require a California attorney or title professional.
Common deed-recording mistake

Preliminary Change of Ownership Report (PCOR)

California law generally requires the buyer/transferee to file a Preliminary Change of Ownership Report with the Recorder when recording a document that results in a change in ownership of real property.

PCOR
Official Change of Ownership Resources PCOR and ownership-change information.
Open PCOR / Change of Ownership
Missing PCOR: the county currently states that an additional $20 fee is charged when a required PCOR is not submitted with the recorded ownership-transfer document.
The PCOR is used by the Assessor to help determine whether reassessment is required and to establish relevant transaction information. The county states that the PCOR itself is not a public document.
Documentary Transfer Tax

San Bernardino County Documentary Transfer Tax

The Recorder currently states that Documentary Transfer Tax is due on taxable conveyances exceeding $100 at a rate of $0.55 per $500 or fractional portion of real-property value, excluding liens and encumbrances already of record.

Tax calculation Use the Recorder’s current rules and Fee Calculator rather than an old escrow worksheet.
Declaration required The county says merely writing a dollar amount is not a complete Documentary Transfer Tax declaration.
Location required The face of the document must identify whether the property is in an incorporated or unincorporated location as required by the county’s instructions.
Exempt transfer Use the correct legal exemption declaration; do not guess an exemption solely to reduce a fee.
CALC
Recorder Fee Calculator Includes DTT questions and applicable fee/exemption logic.
Calculate Current Recording Fees
Avoid a preventable rejection

San Bernardino Recorder Notary Acknowledgment Checklist

Complete venue State and county must be completed.
Date completed Include the date the signer appeared before the notary.
Notary name/title complete Use the notary’s name as shown on the oath and full notarial title.
Every signer named completely “John and Jane Smith” is not the county’s preferred complete-name format; identify John Smith and Jane Smith separately.
Legible seal All characters and numbers in the notary seal must be readable.
Blue or black ink The county instructs acknowledgments to be completed legibly in blue or black ink.
No correction tape Liquid correction or correction tape is not accepted on the acknowledgment.
Names must match Caption, signature and acknowledgment names should be consistent.
A notary acknowledgment cannot automatically substitute for another statutory verification when the particular document requires a different form.
First-page formatting matters

Recorder Page and Cover-Sheet Requirements

Page size Recorded documents are expected to use 8.5 × 11-inch conforming pages.
Single thickness Pages should satisfy the county’s conforming-page standard.
Top-left recording area The first-page left 2.5 × 3.5-inch area is used for requester and return information.
Top-right Recorder space The remaining 2.5 × 5-inch area is reserved for Recorder use.
Nonconforming first page Attach the county-approved cover sheet when required.
Cover sheet counts as a page The Recorder’s Fee Calculator treats it as an additional page for fees.
Legibility: the county scans recorded documents in black and white. Colored maps, diagrams and images can lose detail, and chipped or unreadable type can cause recording problems.
Do not use one fixed “deed fee” number

San Bernardino County Recording Fees: Why the Final Amount Varies

$14 First Page of Title Published base first-page title charge.
$24 First Page with Fraud Fee Where the Real Estate Fraud fee applies.
$3 Additional Page Published per-page amount after the first.

Those numbers are only the starting point. A real deed or other document can also be affected by:

  • Documentary Transfer Tax;
  • Building Homes and Jobs Act fees or exemptions;
  • Restrictive Covenant Modification fees or exemptions;
  • Real Estate Fraud fee;
  • Survey Monument fee;
  • multiple document titles;
  • PCOR-related additional fee;
  • involuntary lien notice charges;
  • nonconforming pages or cover sheets; and
  • other document-specific statutory charges.
$
Official Fee Calculator Use this immediately before recording.
Calculate Recording Fee
Not-To-Exceed check option: the Recorder accepts properly prepared NTE checks. Write the maximum amount on the memo line, make the check payable to San Bernardino County Recorder, use a current date, sign it, and use a check with the payer name/address preprinted.
Temporary checks are not accepted. Also do not simply write an intentionally excessive check; the county Fee Calculator warns that excess check amounts are not refunded.
In-person recording

Recording a Document at the Hall of Records

Prepare the complete document before arriving.
Run the official Fee Calculator.
Book an appointment. Appointments are strongly encouraged and receive priority.
Limit the appointment workload. The current Recorder guidance allows up to five documents per appointment and limits customers to two appointments per day.
For more than ten documents, use the drop-off service.
Bring accepted payment. The Recorder lists cash, check/money order and debit/credit for in-person service.
Current Recorder guidance states that card payments carry a 3.5% processing fee for document-recording services.

How to Record by Mail

Prepare the original completed recordable document.
Include all required accompanying forms. This may include PCOR or another transaction-specific document.
Calculate the fee.
Include check or money order payable to San Bernardino County Recorder.
Mail to the Hall of Records.
Mailing address
San Bernardino County Recorder
222 W. Hospitality Lane, 1st Floor
San Bernardino, CA 92415-0022
If requesting a conformed copy by mail, include a self-addressed stamped envelope and follow the Recorder’s current conformed-copy instructions.

What Is a Conformed Copy?

A conformed copy is a photocopy you prepare from the completed document and present at recording.

For the applicable fee, the Recorder examiner adds the recording information, including the document number and recording date, to the customer’s copy.

A conformed copy can be useful when you want immediate evidence of the recording information without waiting to order a later certified copy.
After mortgage payoff

Paid Off a Deed of Trust? Search for a Full Reconveyance

Paying off financing does not normally create a new ownership deed. In California, a deed of trust is commonly released through a Full Reconveyance or related recorded instrument.

FORM
Recorder Forms Library Includes Full Reconveyance and trustee-related forms.
Open Recorder Forms
Find the original Deed of Trust in the Recorder index.
Save its document number, date and lender/trustee names.
Search later recordings using those names and a later date range.
Look for Full Reconveyance, Substitution of Trustee and Full Reconveyance, release or another related instrument.
Compare the reference to the original Deed of Trust.
Recorded lien research

How to Check a San Bernardino County Lien

A lien-search result should be treated as the beginning of the research, not as an instruction to immediately send money.

Search the Recorder index using the owner’s name.
Record the lien document number, title and date.
Search later records for releases or satisfactions.
Order the actual lien/release documents when the details matter.
Verify the party demanding payment. Do not assume a company contacting you is a government office merely because it quotes a legitimate recorded lien.
2025-2026 local scam warning: San Bernardino County officials have warned about deceptive letters that reference legitimate liens and demand payment to third-party companies. Verify unfamiliar lien correspondence through the official Recorder index and responsible government agency before paying.
Real-estate fraud protection

What Happens When Certain Documents Are Recorded Against Your Property?

San Bernardino County operates a Real Estate Fraud Prevention Courtesy Notification Program with the District Attorney.

For certain types of property recordings, including deeds and other transaction-related instruments, the county can mail an informational letter to the prior property owner with the first two pages of the newly recorded document.

Do not panic simply because you received the letter. A legitimate sale, refinance or ownership change can generate it.
Confirm whether you recognize the transaction.
If unfamiliar, search the Recorder index independently.
Save the document number and obtain the complete copy if needed.
Contact the District Attorney’s Real Estate Fraud Unit if you believe the recording is fraudulent.
DA
San Bernardino County District Attorney — Real Estate Fraud Complaint information and fraud-investigation resources.
Open Real Estate Fraud Resources
Real Estate Fraud Unit: 909-382-7700realestate@sbcda.org
Useful official Recorder templates

Recorder Forms Available from San Bernardino County

The county’s Forms & Fees library currently includes many Recorder-specific templates. Examples include:

Grant Deed Common conveyance form; legal effect should be reviewed before use.
Quitclaim Deed Transfers whatever interest the grantor has without the same form of warranties.
Full Reconveyance Used in deed-of-trust payoff/release workflows.
Substitution of Trustee & Full Reconveyance Specialized deed-of-trust document.
Mechanic’s Lien Recorder template for qualifying lien filings.
Release of Mechanic’s Lien Used to release a previously recorded mechanic’s lien.
Corrective Affidavit for Minor Correction Used for specific minor correction situations.
Revocable Transfer on Death Deed California TOD deed template.
Revocation of TOD Deed Used to revoke a recorded revocable TOD deed where legally appropriate.
Restrictive Covenant Modification For unlawful discriminatory covenant modification procedures.
ALL
Complete Recorder Forms Library Use the live county library rather than an old saved form.
Browse Official Recorder Forms
A government-provided template does not mean that the form is legally appropriate for your transaction. The Recorder cannot choose the deed or explain estate, tax or ownership consequences.
Recorded maps use a separate process

San Bernardino County Map Recording

Tract, parcel and official map recording uses a specialized Recorder workflow rather than the ordinary deed counter.

Current map-recording details
  • appointment required at the Hall of Records main office;
  • map questions: MapDesk@arc.sbcounty.gov;
  • first recorded map page: $11;
  • each additional page: $2;
  • conformed map copy: $10 per map.
MAP
Official Map Recording Tentative map number and map-recording process.
Open Map Recording
For professional/high-volume users

Recorder Image & Index Subscription Service

San Bernardino County also offers a paid image/index data subscription intended for recurring users who need bulk or professional access.

$125 Initial Setup Current subscription setup fee.
$0.10 Per Official Record Image Subscription image charge.
$0.10 Per Index / Title Subscription index charge.
The county currently says Official Records images are batched and available within approximately two business days after recording, while map images are batched by date and made available on the sixth of each month.
PRO
Recorder-Clerk Image / Index Subscription Professional data-access option.
Open Subscription Information

Recorder vs Assessor vs Tax Collector vs Court

Task
Correct office
What to do
Deed / lien / reconveyance
Recorder
Search official-record index and obtain document copies.
APN / assessed value
Assessor
Search property characteristics and assessment information.
Property tax bill / payment
Auditor-Controller / Treasurer / Tax Collector
Review tax bills, balances and payment options.
Legal ownership conclusion
Title company / attorney
Perform professional title examination.
Divorce / civil court record
Superior Court
Use court-record systems rather than Recorder services.
Building / zoning
City / Land Use Services
Confirm permitted use and development rules.
Recorder locations

San Bernardino County Recorder Offices

Hall of Records — Recorder-Clerk

Address
222 W. Hospitality Lane
1st Floor
San Bernardino, CA 92415
Phone
909-387-8306
Toll Free
855-732-2575
Hours
8:00 a.m.-5:00 p.m.
Services
Document recording, official records, vital records, marriage and other Recorder-Clerk services.

High Desert Government Center — Recorder-Clerk

Address
15900 Smoke Tree Street
1st Floor
Hesperia, CA 92345
Phone
909-387-8306
Hours
8:00 a.m.-11:00 a.m.
12:00 p.m.-5:00 p.m.
Midday closure
11:00 a.m.-12:00 p.m.

Directions to Hall of Records

San Bernardino-specific practical tips

Local Tips That Save Time and Avoid Bad Searches

Do not search the Recorder by street address. Start with Assessor/APN and then move to grantor/grantee research.
The online result is only an index. Order or inspect the underlying document before making a title decision.
Search spelling variations. This is specifically recommended by the county’s Self-Service Portal.
Save every document number. It is the fastest way to order the right copy later.
Match the legal description. A person may own multiple San Bernardino County parcels.
Use grantee first when tracing backwards. Find how the current owner acquired the property, then follow the grantor backward.
Do not ignore 1958. The county’s dedicated chain-research guidance uses 1958-present even though the broader official-record index states 1925-present.
Pre-1958 research may require Archives. Email first because the Archives building is currently listed as closed.
Use the Fee Calculator, not a fixed blog fee. California statutory surcharges can materially change the total.
Submit the PCOR with an ownership-changing deed. Missing it can add $20.
Keep caption, signature and notary names consistent. Name mismatches are a preventable recording problem.
Do not pay a lien-demand letter immediately. Verify the document through the official Recorder index first.
Use arc.sbcounty.gov. The county issued a 2026 warning about an unauthorized website impersonating ARC.
For more than 10 recording documents, use drop-off. The current appointment workflow limits ordinary appointment volume.

Buying Property in San Bernardino County? Check More Than the Latest Deed

Assessor parcel Verify the correct APN and physical property.
Latest ownership deed Confirm grantor, grantee, date and legal description.
Deeds of trust Identify financing instruments recorded against the property.
Reconveyances Confirm whether earlier deed-of-trust interests were released.
Liens and releases Follow both the original claim and later release documents.
Easements / restrictions Review recorded documents affecting access or use.
Property-tax records Check separately with the Treasurer-Tax Collector.
Professional title search Use a title company or attorney for legal ownership/priority conclusions.

County-CAD.us Research Standards

Sources & Methodology

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Editorial Policy

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Report an Outdated Link

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Independent Website Disclaimer

Understand the limits of independent public-record guidance.

Read Disclaimer
Primary official research

Official Sources Used for This Guide

Official Public Records — Recorder’s Index

Used for 1925-present index coverage, document fields, copy workflow, copy fees and in-person viewing rules.

Open Official Records
Recorder Self-Service Portal

Used for index limitations and spelling-variation search guidance.

Open Self-Service
Property Research

Used for grantor/grantee chain-of-title research and the 1958-present workflow.

Open Property Research
Assessor Property Information

Used for address/APN starting workflow and assessment-record limitations.

Open Assessor Property Information
Document Recording

Used for PCOR, notary acknowledgment, DTT, filing, appointment and payment instructions.

Open Document Recording
Fee Calculator

Used for page formatting, fraud fee, survey monument, DTT, SB2, restrictive-covenant fees and PCOR logic.

Open Fee Calculator
Forms & Fees

Used to verify current Recorder form availability.

Open Forms & Fees
Historical Archives

Used for pre-1958 historical-record routing and archive service status.

Open Historical Archives
Recorder-Clerk Locations

Used for San Bernardino and Hesperia office addresses and hours.

Open Hall of Records
District Attorney Real Estate Fraud

Used for the courtesy-notification program and fraud complaint route.

Open DA Fraud Resources
Editorial verification: August 14, 2026. Officeholders, fees, mail charges, search coverage, forms, appointment limits and portal behavior can change. Confirm the final transaction through the responsible official county website.
10 San Bernardino County Recorder questions

San Bernardino County Recorder FAQs

1. How do I search San Bernardino County deeds online?

Open the San Bernardino County Recorder-Clerk Self-Service Portal through the official ARC website. Accept the disclaimer, then search using grantor/grantee names, document number, document title and date information. Try spelling variations when necessary. The public online system is an index, so save the document number and obtain the actual record when you need to review its contents.

2. Can I search the San Bernardino County Recorder by property address?

The Recorder states that its official-record index does not provide property ownership searching by street address. Start with the San Bernardino County Assessor Property Information service, identify the APN and owner carried for assessment purposes, then search that owner in the Recorder’s grantor/grantee index and verify the legal description.

3. How far back does the San Bernardino County Recorder online index go?

The county’s Official Public Records page currently states that its broad Document Search covers 1925 to the present. A separate Property Research guide describes grantor/grantee chain research from 1958 to the present. For earlier or more complex historical research, contact San Bernardino County Historical Archives.

4. Can I view San Bernardino County deed images online for free?

The county states that the public Official Records search is an index only and does not provide unrestricted online viewing of the actual document images. Document contents can be reviewed at the San Bernardino or Hesperia Recorder-Clerk offices, or copies can be ordered through the official copy service.

5. How much does a San Bernardino County deed copy cost?

The current public Official Records page lists $4 for the first page and $1.50 for each subsequent page. A Certificate Under Seal is listed at $1.50 per page. Online card orders currently include a 3.5% surcharge, and mail charges may also apply.

6. How much does it cost to record a deed in San Bernardino County?

There is no single reliable total for every deed. The county currently publishes a $14 first-page title charge, $24 where the Real Estate Fraud fee applies, and $3 for additional pages, but documentary transfer tax, Building Homes and Jobs Act fees, restrictive-covenant fees, survey monument fees, PCOR charges and other statutory items can change the total. Use the official Recorder Fee Calculator before filing.

7. What is the Preliminary Change of Ownership Report and do I need it?

The Preliminary Change of Ownership Report, or PCOR, is generally filed by the buyer/transferee when recording a document that changes ownership of real property. San Bernardino County states that failing to submit a required PCOR with the recording adds a $20 fee. The Assessor uses the information to evaluate the ownership change and reassessment.

8. What should I search after paying off a San Bernardino County mortgage?

Search the Recorder’s later records for a Full Reconveyance, release, Substitution of Trustee and Full Reconveyance or another instrument connected to the original Deed of Trust. Paying off a mortgage does not normally create a new ownership deed.

9. What should I do if I receive a suspicious lien or deed notice?

Do not send money or personal information immediately. Search the recording independently through the official ARC Recorder index, obtain the actual document when necessary, and verify the sender. San Bernardino County has warned about deceptive lien-payment letters and operates a Real Estate Fraud Unit through the District Attorney for suspected fraudulent property transactions.

10. Where is the San Bernardino County Recorder’s Office?

The main Hall of Records Recorder-Clerk office is at 222 W. Hospitality Lane, 1st Floor, San Bernardino, CA 92415. The main phone number is 909-387-8306 and the toll-free number is 855-732-2575. The office currently lists public hours of 8:00 a.m. to 5:00 p.m. The High Desert Government Center Recorder-Clerk is at 15900 Smoke Tree Street, 1st Floor, Hesperia, CA 92345.

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