Adams County Recorder: Deeds & Records

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Adams County, Pennsylvania • Gettysburg land records guide

Adams County Recorder: Search Deeds, Mortgages and Land Records

This guide covers the Adams County Recorder of Deeds in Pennsylvania, located in Gettysburg. Several U.S. states have an Adams County, so confirming the jurisdiction before searching is important.

The Adams County Recorder of Deeds maintains public real-estate records including deeds, mortgages, easements, agreements, subdivision plans, financing statements, UCC-related filings and other documents affecting real property.

Best route for a beginner: if you already know an owner, former owner, buyer, seller or other party name, use the Recorder’s Public Records Search/eSearch. If you only know the property address, first use Adams County’s Parcel Viewer to identify the owner and parcel context because the Recorder’s online eSearch does not search land records by street address or parcel number.
Jurisdiction Adams County, Pennsylvania
Recorder of Deeds Karen R. Heflin
Office 117 Baltimore Street, Room 102, Gettysburg, PA 17325
Phone 717-337-9826
Office hours Monday-Friday, 8:00 a.m.-4:30 p.m.
Recording cutoff 4:00 p.m.
Independent informational guide: County-CAD.us is not Adams County Government, the Adams County Recorder of Deeds, Tax Services Department or another government agency. Official searches, recordings, copy requests and payments must be completed through the government resources linked below.
Start with what you need

What Are You Trying to Do?

Search a deed online Create an eSearch account, check Certified Dates and search by name. I only know the address Use the Parcel Viewer first because eSearch cannot search by address. Find an old deed Online indexes reach back to 1800 for several record categories. Get a deed copy Compare online subscription, office and mail-copy options. Check mortgage payoff Look for a recorded satisfaction piece. Record a new deed Check signatures, notarization, Certificate of Residence, fees and tax. Understand transfer tax Statement of Value, checks and current Common Level Ratio Factor. Protect against deed fraud Enroll in Adams County PropertyCheck for free alerts.
Beginner search workflow

Address or Name → Correct Party → Recorder Search → Verify → Copy

1 Start clue Address or owner name.
2 Find party Parcel Viewer if needed.
3 Open eSearch Recorder land records.
4 Check dates Certified Dates first.
5 Verify record Party, date and instrument.
6 Get copy Online, office or mail.

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Official government starting points

Which Adams County Website Should You Open?

ROD
Adams County Recorder of Deeds Main office page, search link, fees, forms and recording instructions.
Open Official Recorder of Deeds
GIS
Adams County Tax Mapping Use when you know an address but need parcel/owner context first.
Open Official Parcel Viewer Route
FEE
Recorder Documents Center Current fee schedule, Statement of Value and other Recorder documents.
Open Official Documents Center
REQ
Recording Requirements Original signatures, notarization, Certificate of Residence, tax and plan rules.
Open Recording Requirements
INFO
Recording Information Appointments, walk-in, drop-off, mail and public-terminal instructions.
Open Recording Information
PC
PropertyCheck Free email/text alerts for newly recorded property documents.
Open PropertyCheck Instructions
A step many searchers miss

Check “Certified Dates” Before Assuming a New Deed Is Missing

Adams County explains that its Certified Dates show the date through which recorded work has been recorded, scanned, indexed and verified.

A recently submitted document can sometimes appear in the system before that full process is complete. The eSearch terms say a record may display Incomplete or Not Verified until it has been fully processed and officially released for general public viewing.

New-record tip: if a closing occurred very recently, check Certified Dates before assuming the deed, mortgage or satisfaction was never recorded.

Adams County eSearch Subscription Prices

The current Recorder eSearch system lists the following access options. The subscription provides access to the index and prints of available images.

Access period
Current price
Best suited for
1 day / 24 hours
$10
Homeowner, buyer or occasional deed search.
30 days
$45
Multiple searches over a short research period.
6 months
$230
Frequent professional searching.
1 year
$415
High-volume recurring land-record work.
Do you only need one short deed? Compare the $10 online daily subscription with the Recorder’s office/mail copy rate of $0.25 per page before choosing the more expensive route.
You only know the street address

How to Find a Deed When eSearch Will Not Search the Address

This is one of the most important Adams County-specific search differences: Recorder eSearch requires a name and does not provide land-record searching by street address or parcel number.

If all you have is an address, use Adams County’s parcel-mapping resources first to identify the relevant owner or parcel information.

GIS
Official first website Adams County Tax Mapping / GIS Hub
Open Tax Mapping
Open the Adams County Tax Mapping page above.
Find the “Public Parcel Viewer” section. Follow the county’s GIS Hub / Parcel Viewer link.
Search the property by its location. Confirm that the parcel on the map corresponds to the address you intended.
Note the owner and available parcel/deed-reference information. Treat the map as a search aid rather than as legal proof of ownership.
Return to the Recorder of Deeds page. Click Public Records Search → Search Records.
Search eSearch using the owner’s or former owner’s name.
Verify the actual recorded instrument. Compare parties, date, deed/mortgage type and recording references.
Do not use the parcel viewer as a title report. Adams County describes the parcel layer as tax/GIS information rather than engineering-grade data. Recorded ownership documents belong with the Recorder.
Historic records

How Far Back Do Adams County Online Land Records Go?

The Adams County eSearch system provides unusually useful historical coverage. The type of access differs by record category.

Record category
Online coverage
Important limitation
General land-record index
January 1, 1937-current
Check Certified Dates for the latest fully processed records.
Miscellaneous
January 2, 1964-current
Included in the general index.
UCC
August 4, 1997-current
Search based on available index fields.
Highway Plans
2003-current
Index/images before 2003 are not available online.
Deed index books
1800-1936
Historic index-book workflow differs from the modern general index.
Mortgage index books
1800-1936
Index only for this historic period.
Historic miscellaneous index
1800-1963
Use names and historic references carefully.
Genealogy/title-history tip: keep a running chain of grantor/grantee names and book/page references. One old deed often gives you the name needed to locate the prior transaction.

What Does the Adams County Recorder of Deeds Record?

Deeds Recorded instruments transferring or affecting interests in real estate.
Mortgages Real-estate financing instruments.
Mortgage assignments Instruments assigning an existing mortgage interest.
Satisfactions / releases Documents showing satisfaction or release of certain recorded interests.
Easements Property-use or access rights affecting land.
Agreements Certain agreements relating to real property.
Subdivision plans Approved plans meeting county recording requirements.
Stormwater documents Real-estate-related stormwater management records.
Financing statements / UCCs Certain financing records within Recorder responsibilities.
Understand what you find

Adams County Deed Search Result Decoder

Grantor Generally the person or entity transferring or granting the interest.
Grantee Generally the person or entity receiving the interest.
Book / page Historic or current recording reference used to identify the document.
Instrument / document number Recording identifier that can help retrieve the exact instrument.
Recording date Date the document was accepted into the public record.
Document type Deed, mortgage, satisfaction, easement, agreement or another instrument.
Incomplete The recording may still be moving through the processing/indexing workflow.
Not Verified The record has not yet completed the county’s full verification process.

Does the Newest Deed Automatically Prove Current Ownership?

A recorded deed is an important ownership document, but finding one deed in an online index is not the same as completing a professional title search.

For a practical review, check:

  • the grantor and grantee names;
  • recording date;
  • book/page or instrument number;
  • legal property description;
  • later deeds or corrective instruments;
  • mortgages and satisfactions;
  • easements, restrictions or other recorded interests; and
  • estate or court-related documents when relevant.
For a purchase, estate, boundary dispute, foreclosure or title claim: use a Pennsylvania attorney, title professional or qualified abstractor when you need a legal conclusion about ownership.
Copy options

How to Get a Copy of an Adams County Deed

The Recorder currently offers more than one way to obtain land-record copies. Choose based on whether you need only a basic copy, online research access or formal certification.

Copy method
Current charge
How to use it
Office / mail regular copy
$0.25 per page
Locate the document first and contact the Recorder or submit a mail request.
Subdivision copy
$0.50 per page
Use for recorded subdivision-plan copies.
Certification
$2
Add certification when an official certified record is specifically needed.
Email / fax
$1 per page
Confirm availability and document reference with the Recorder.
eSearch
From $10 for 24-hour access
Search/print available images during the subscription period.
Identify the document before requesting a copy. Have the party name and, when possible, book/page or instrument number.
Decide whether you need a normal or certified copy. Ask the requesting bank, court, attorney or agency if certification is required.
For office or mail copies, contact the Recorder. Phone: 717-337-9826.
For online access, use Recorder → Public Records Search. Purchase the subscription appropriate for the search.
Mortgage payoff check

Paid Off Your Mortgage? Look for the Satisfaction Piece

Adams County’s Recorder explains that paying off a mortgage does not cause the office to send you a new deed.

Instead, the lender submits a satisfaction piece for recording to show that the mortgage has been paid in full.

Find the original mortgage if possible. Save the lender name and recording reference.
Open the Recorder’s Public Records Search.
Search the related party names.
Look for a satisfaction or release connected with the mortgage.
If you cannot verify the satisfaction, call the Recorder. Phone: 717-337-9826.
Do not wait for a “new deed.” Your ownership deed and your mortgage payoff/satisfaction are different records.

Want to Add or Remove Someone From an Adams County Deed?

The Recorder’s FAQ states that changing the names on a deed requires a new deed. The Recorder recommends contacting an attorney or abstracting company for assistance preparing it.

Adding or removing a person from title can affect ownership rights, inheritance, creditors, mortgages and taxes. The Recorder records an acceptable instrument but does not provide legal advice about which deed should be prepared.
Recording checklist

Before Recording a Deed in Adams County

REQ
Official Recording Requirements Review this page before mailing, dropping off or visiting.
Open Recording Requirements
Confirm the document actually relates to real estate.
Make sure the instrument contains original signatures.
Confirm the signatures are properly notarized.
Check the date relationship. The document date must be the same as or earlier than the notary acknowledgment date. The acknowledgment cannot pre-date the document.
Complete the Certificate of Residence when required. Adams County requires it to be referenced and signed on deeds, mortgages and assignments of mortgages.
Check the current recording fee. Use the Recorder Documents Center and open the fee schedule effective December 1, 2025.
Check whether Realty Transfer Tax applies. A deed transfer may also require a Statement of Value.
Choose the submission route. Appointment/walk-in, secure drop box or mail are current options.
Include a self-addressed stamped envelope when appropriate. The office uses it to return recorded originals.
Unusual Adams County rule: Adams County states that it does not use the UPI (Uniform Parcel Identifier) system, and parcel identification numbers or the physical property address are not required simply for a document to be submitted for recording.
Adams County accepts both letter-size and legal-size paper and currently states that it has no margin requirements for recorded documents.
Fee schedule effective December 1, 2025

Common Adams County Recorder Fees

$
Official Recorder Documents Center Open the current fee schedule before recording.
Open Current Fee Schedule
Document / service
Current base fee
Important detail
Deed
$71.25
Base includes up to 4 pages and 4 names; additional charges can apply.
Mortgage
$71.25
Base includes up to 4 pages and 4 names.
Extra deed/mortgage page
$4 each
Applies after the first four pages.
Extra deed/mortgage name
$1 each
Applies after the first four names.
Assignment of Mortgage
$61.75
Includes first notation of the mortgage.
Easement
$59.75
Statement of Value is generally required unless it is a public utility.
Mortgage Satisfaction
$61.75
Includes first notation of the mortgage.
Subdivision Plan
$25
Additional plan pages are currently $10 each.
Always recalculate from the live fee schedule. Names, pages, notations, transfer tax and document type can change the final amount. Do not mail a check based only on the base fee shown above.

Recording Payment Rules That Can Prevent a Rejected Mailing

  • Recording fees may be paid according to the Recorder’s current accepted methods, which include cash, checks and card options listed in the current schedule.
  • Realty Transfer Tax must be paid by check; the county specifically says cash is not accepted for Realty Transfer Tax.
  • When Realty Transfer Tax is being paid on a deed transfer, easement or taxable lease, Adams County requires three checks: two transfer-tax checks and one recording-fee check.
  • If a check exceeds the recording fee by $10 or less, the county may retain the overage rather than return it.
  • If a recording-fee check is more than $10 above the required amount, the county states that the document will be returned so a new check can be issued.
Pennsylvania Realty Transfer Tax

Statement of Value and Transfer Tax: What a Beginner Needs to Know

Adams County acts as an agent for Pennsylvania in collecting Realty Transfer Tax when applicable.

The current county fee schedule states that a taxable transfer generally involves a 1% Pennsylvania state tax plus a local tax of the same amount, subject to the applicable exemptions and local allocation rules.

SOV
Statement of Value Find it in the official Recorder Documents Center.
Open Statement of Value Resource
Determine whether Realty Transfer Tax is being paid.
If no tax or only part of the tax is being paid, check the Statement of Value requirement. Adams County says a fully completed Statement of Value is required when tax is not being paid or only a portion is being paid, subject to the applicable deed notation/rules.
Use the correct municipality. The township or borough should be clearly stated on recorded documents.
If property lies in multiple municipalities, allocate the local value correctly. Adams County provides a “Taxes Between Two Municipalities” form for this situation.
Prepare transfer-tax payment by check. Follow the Recorder’s current three-check instructions when tax is due.
Current July 2026-June 2027 factor

Adams County Common Level Ratio Factor: 1.48

For Pennsylvania Realty Transfer Tax purposes, Adams County currently publishes a Common Level Ratio Factor of 1.48 for documents accepted from July 1, 2026 through June 30, 2027, except where an applicable rule requires different treatment.

CLR
Official Common Level Ratio page Use the factor for the applicable document period.
Check Current Common Level Ratio
Do not copy an old factor from a previous deed. Adams County’s factor changes by period. Verify the applicable factor on the county page when preparing a Statement of Value or transfer-tax calculation.
How to deliver documents

Walk-In, Drop Box or Mail: Adams County Recording Options

Adams County currently does not offer eRecording. Physical submission routes remain important.

GO
Official Recording Information Current submission and public-terminal instructions.
Open Submission Instructions
In person Appointments are preferred but not required. The Recorder accepts walk-in recording/counter work under its current procedures.
Secure drop box A secure outside drop-off box is available during working hours under the roofed entrance area.
Mail / carrier USPS, FedEx and UPS mail-in submissions are accepted under the county’s current instructions.
eRecording The Recorder’s current FAQ says Adams County does not eRecord.
Return-document tip: include a self-addressed stamped envelope. Adams County says original recorded documents are generally mailed back approximately two weeks after the recording date.
4:00 p.m. recording cutoff: the office remains open until 4:30 p.m., but it currently stops accepting recordings at 4:00 p.m. unless special arrangements are made.

Can You Search Adams County Land Records for Free at the Courthouse?

Yes. Public searching is available on terminals in the Courthouse lobby.

Go to the Adams County Courthouse Complex. 117 Baltimore Street, Gettysburg.
Use the public terminals in the courthouse lobby. The county states there are no public terminals inside the Register & Recorder office itself.
Search Recorder, Prothonotary and Tax Services records as applicable.
If you need a paper copy, obtain the copier access/button from the appropriate office.
No photographing records: Adams County states that photographs may not be taken by camera or cellphone of images in books, on courthouse computers or on microfilm.
Free fraud-monitoring service

Set Up Adams County PropertyCheck Alerts

Adams County provides PropertyCheck at no charge. The system can send email or text notifications when a document matching your monitored property information is recorded.

PC
Official PropertyCheck instructions Free subscription-based property recording alerts.
Open PropertyCheck
Open the PropertyCheck page above.
Follow the Recorder’s link to Public Records Search.
Find PropertyCheck at the top of the records-search page.
Create an account or sign in.
Create the notification using the available name/property criteria.
Keep your contact information current. Alerts are useful only when email/text delivery can reach you.
PropertyCheck does not prevent a fraudulent filing. It is an alert tool that can help you discover recording activity sooner. If an alert is unfamiliar, verify the actual recorded document with the Recorder.

Common Adams County Recorder Questions That Cause Confusion

“I built a new house. Do I receive a new deed?” No. The Recorder explains that the deed is for the land/property; building a house does not by itself generate a new deed.
“Do you have the title to my mobile home?” The Recorder would have a deed when you own the land, but a mobile-home or trailer title is generally handled through PennDOT rather than the Recorder of Deeds.
“I paid off my mortgage. Where is my new deed?” You normally already received your deed after purchase. Look instead for the lender’s recorded satisfaction piece.
“Can I add my child/spouse to my current deed?” The Recorder says changing names requires a new deed and recommends legal or abstracting assistance.

Military Discharge Records Are Not Public Land Records

The Recorder also accepts military discharge records for safekeeping. Adams County states there is no fee for filing military discharge papers and that these records are protected rather than open for ordinary public inspection.

The county states that only the veteran is permitted to inspect these military discharge records.

Recording an Adams County Subdivision Plan

Subdivision plans have separate requirements from an ordinary deed.

  • The plan must be submitted on paper.
  • The required plan size is 18 × 24 inches.
  • The plan must contain the applicable municipal approval signature.
  • The Adams County Planning Commission signature is also required.
  • The county states that the plan must be recorded within 90 days of approval.
A subdivision approval and a deed recording are different processes. Check Planning and Recorder requirements before assuming one filing completes both.
Adams County-specific shortcuts

Local Tips That Can Save You Time and Money

Do not try an address in Recorder eSearch. The online land-record system itself says address and parcel-number searching are unavailable. Find the owner first through the parcel system.
Check Certified Dates before declaring a deed missing. A recently recorded document may still be moving through indexing and verification.
For one deed, compare $10 online access with $0.25/page office copies. The cheaper option depends on whether you need research access or already know the exact document.
The lobby terminals can avoid an online subscription. Public courthouse terminals are available for in-person searching.
Do not photograph courthouse record images. The county expressly prohibits cellphone/camera photographs of books, computer images and microfilm.
Arrive before the office closes. Office hours run to 4:30 p.m., but the current recording cutoff is 4:00 p.m.
No eRecording means physical logistics matter. Use walk-in, secure drop box or mail and include the correct return envelope.
Do not attach a UPI requirement copied from another Pennsylvania county. Adams County specifically states that it does not use the UPI system.
Three checks can be required for a taxable transfer. Prepare transfer-tax and recording-fee payments exactly as the Recorder instructs.
Use the current 1.48 CLRF only for the correct period. It applies to the county’s July 1, 2026-June 30, 2027 period, not automatically to older or future documents.
A mortgage payoff creates a satisfaction record, not a replacement deed. Search the mortgage/satisfaction chain instead of waiting for a new deed.
PropertyCheck is free. You do not need to pay a commercial monitoring company simply to receive the county’s basic recording alerts.
Current office information

Adams County Recorder of Deeds Address, Phone and Hours

Recorder of Deeds

Recorder
Karen R. Heflin
Address
Adams County Courthouse Complex
117 Baltimore Street, Room 102
Gettysburg, PA 17325
Floor
First Floor
Phone
717-337-9826
Fax
717-334-1758
Email
registerrecorder@adamscountypa.gov
Office Hours
Monday-Friday
8:00 a.m.-4:30 p.m.
Recording Cutoff
4:00 p.m.

Before Visiting

  1. Open the Recorder page .
  2. Check the current holiday schedule.
  3. Arrive before the 4:00 p.m. recording cutoff if recording a document.
  4. Bring the exact fee/payment method.
  5. Bring original properly notarized documents when recording.
  6. Bring or include a self-addressed stamped envelope when appropriate.

Directions to Adams County Courthouse

What to Have Ready Before Calling the Recorder

A specific question is much easier for staff to answer than “Can you find my property?”

  • grantor/grantee or owner name;
  • approximate recording year;
  • deed, mortgage, satisfaction or other document type;
  • book/page or instrument number when already known;
  • property location or legal-description clue;
  • whether you need an index search, copy, certified copy or recording instructions.
Recorder of Deeds: 717-337-9826 • registerrecorder@adamscountypa.gov

Need Assessment, Parcel or Delinquent Tax Information Instead?

Those tasks belong primarily to Adams County Tax Services, not the Recorder of Deeds.

Tax Services
117 Baltimore Street, Room 202, Gettysburg, PA 17325
Phone
717-337-9837
Main tasks
Parcel mapping, assessment/appraisal work, tax mapping, delinquent tax administration and related property-tax services
Official website
Adams County Tax Services

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Report an Outdated Link

Tell us if Adams County changes a search portal, form, fee, phone number or recording procedure.

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Official research ledger

Government Sources Used for This Adams County Recorder Guide

Adams County Recorder of Deeds

Current Recorder, office role, Public Records Search, PropertyCheck, office hours and recording cutoff.

Open Recorder of Deeds
Recorder Recording Requirements

Original signatures, notarization, Certificate of Residence, UPI rule, paper size, transfer-tax payment and subdivision requirements.

Open Recording Requirements
Recorder Recording Information

Walk-in/appointment, drop box, mail-in, return documents and public-terminal rules.

Open Recording Information
Recorder Documents Center

Fee schedule effective December 1, 2025, Statement of Value, municipal-tax form and current schedules.

Open Documents Center
Recorder FAQ

Online search, eRecording status, deed copies, name changes, mortgage satisfaction and record-processing guidance.

Open Recorder FAQs
PropertyCheck

Free property-recording alert setup and notification information.

Open PropertyCheck
Common Level Ratio

Current Adams County 1.48 ratio for July 1, 2026-June 30, 2027.

Open Common Level Ratio
Adams County Tax Mapping

Official Parcel Viewer route and county parcel-mapping information.

Open Tax Mapping
Reviewed August 21, 2026. Recorder fees, subscriptions, officeholders, Common Level Ratio Factors, online-record coverage and recording procedures can change. Always confirm transaction-sensitive information on the linked official page immediately before recording or paying.
10 Adams County Recorder questions

Adams County Recorder FAQs

1. Which Adams County does this Recorder guide cover?

This page covers Adams County, Pennsylvania, whose Recorder of Deeds office is located in Gettysburg at 117 Baltimore Street, Room 102. Other states including Illinois, Ohio, Indiana and Iowa also have an Adams County, so verify the jurisdiction before searching.

2. How do I search Adams County Pennsylvania deeds online?

Open the official Adams County Recorder of Deeds page and choose Public Records Search/eSearch, then Search Records. Check the Certified Dates before searching, create an account if needed, purchase the appropriate subscription and search using a party name. The eSearch system does not support land-record searches by property address or parcel number.

3. Can I search Adams County Recorder records by property address?

Not directly in the Recorder’s eSearch land-record system. The official eSearch page states that users must have a name and cannot search land records by property address or parcel number. If you only know the address, start with Adams County Tax Mapping and the Public Parcel Viewer, identify the relevant owner, then search that name in Recorder eSearch.

4. How much does Adams County eSearch cost?

The current eSearch system lists 24-hour access for $10, 30-day access for $45, six-month access for $230 and one-year access for $415. The subscription provides access to the index and prints of available images.

5. How much does a copy of an Adams County deed cost?

The Recorder currently lists ordinary office or mail copies at $0.25 per page, subdivision copies at $0.50 per page, certification at $2 and email/fax copies at $1 per page. Online users can alternatively purchase eSearch access, with a one-day subscription currently listed at $10.

6. Does Adams County Pennsylvania accept eRecording?

No. The current Recorder FAQ states that Adams County does not eRecord. Current submission options include in-person recording, a secure drop-off box during working hours and mail through USPS, FedEx or UPS. Check the Recorder’s live Recording Information page before submitting.

7. What is the current Adams County deed recording fee?

The Recorder fee schedule effective December 1, 2025 lists a base deed recording fee of $71.25 for up to four pages and four names. Additional deed pages are currently $4 each and additional names are $1 each. Transfer tax and other charges may apply, so calculate the final amount from the live county fee schedule before submitting a document.

8. How can I tell whether my Adams County mortgage was paid off in the records?

Search for a recorded satisfaction piece connected with the mortgage. Adams County explains that a lender submits the satisfaction piece to show the mortgage was paid in full. Paying off a mortgage does not cause the Recorder to issue a new ownership deed.

9. Is Adams County PropertyCheck free?

Yes. Adams County describes PropertyCheck as a free subscription-based service that can send email or text alerts when recorded documents match the monitored property information. Open the Recorder’s PropertyCheck page and follow its instructions to create or manage notifications.

10. Where is the Adams County Recorder of Deeds office?

The Recorder of Deeds office is in the Adams County Courthouse Complex at 117 Baltimore Street, Room 102, Gettysburg, PA 17325. Recorder Karen R. Heflin’s office phone is 717-337-9826. Current office hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., but the current cutoff for accepting recordings is 4:00 p.m.

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