Montgomery County OH Recorder of Deeds: Search & Office

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Montgomery County, Ohio • deed and recorded-property research guide

Montgomery County Recorder: Search Deeds, Mortgages, Releases and Land Records

The official Ohio office is the Montgomery County Recorder. People often search for “Montgomery County Recorder of Deeds,” but Ohio uses the title County Recorder.

The Recorder preserves deeds, mortgages, mortgage releases, assignments, leases, easements, liens, plats, powers of attorney, transfer-on-death documents and many other instruments affecting property in Dayton, Kettering, Centerville, Miamisburg, Huber Heights, Vandalia and throughout Montgomery County.

Fastest beginner workflow: if you know the owner, open the Recorder’s RISS system → enter as Guest → search the person’s name → open the result → select Get Documents → identify the deed → open the document-image icon → save or print the free PDF. If you know only the address, first use the Auditor’s property search to identify the current owner, parcel ID and legal description.
Current Recorder Lori Kennedy
Main phone 937-225-4275
Copy Center 937-225-6494
Email mcrecorder@mcohio.org
Office 451 W. Third Street, 5th Floor, Dayton, OH 45422
Recording cutoff 4:00 p.m. Monday-Friday
Historical strength: Montgomery County’s deed and deed-index history reaches back to 1805. The Recorder holds all deed records and indexes, while the County Records Center & Archives preserves extensive historical deed books, indexes, tract records, mortgage records and maps.
Independent informational guide: County-CAD.us is not affiliated with the Montgomery County Recorder, Montgomery County Auditor, Treasurer, Engineer, Records Center, Ohio Department of Taxation or another government office. Use the official government systems linked below for searches, recordings, tax payments and certified copies.
Start with your exact task

What Do You Need From the Montgomery County Recorder?

Find my deed online Use RISS and download a printable PDF. I only know the property address Use the Auditor first, then follow its deed reference. Search deeds by owner name Use Last/Firm Name, First Name and date filters. Search by legal description Use Montgomery’s unusual Tract Index tools. I paid off my mortgage Search for a Release/Satisfaction of Mortgage. Check recorded liens Search Recorder records but understand title-search limitations. Get a deed or certified copy Free online PDF or paid Recorder Copy Center copy. Record a new deed Check Auditor/Engineer routing, dower, legal description and fees. Get property-fraud alerts Register your parcel in the free FAN system. Research an old deed Use deed indexes, tract records and the County Archives. Learn about Transfer on Death Use the Recorder’s Good Deeds Program resources. Check property tax instead Use the Treasurer, not the Recorder.
Recommended Montgomery County workflow

Address → Parcel → Legal Description → Owner → Recorder → Deed

1 Address Start with known property.
2 Auditor Find parcel and owner.
3 Legal Save description/deed ref.
4 RISS Search Recorder index.
5 Document Open deed image.
6 Save Keep PDF/reference.

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Official Montgomery County starting points

Which Website Should You Open?

RISS
Recorder Information Search System Search deeds, mortgages, releases, liens and other recorded documents.
Open Official Recorder Search
PROP
Auditor Property Search Search by address, owner or parcel ID.
Open Official Property Search
CONV
Auditor Deed Transfer Search Search conveyance forms by year/number, parcel or property address.
Open Conveyance Search
FEE
Recorder Fees & Documents Current recording, copy, UCC, lien and plat charges.
Check Current Recorder Fees
FAN
Fraud Alert Notification System Free mail, email or text notice after a document records on an enrolled property.
Register for Free FAN Alerts
ARCH
Records Center & Archives Historical deed books, indexes, mortgages, plats and tract records.
Open Historical Archives
Auditor transfer-record shortcut

Use the Deed Transfer Conveyance Search

Montgomery County also maintains a separate Conveyance Form Search. It can be useful when you are tracking the county transfer process rather than merely viewing the final recorded deed.

CVY
Official Conveyance Search Search by year/conveyance number, parcel or property address.
Open Conveyance Search
Year + Conveyance # Best when a transfer form already gives you the county conveyance number.
Parcel ID Enter the parcel beginning with its required capital letter.
Property Address Enter the street number/name and omit direction or street suffix.
Historical records back to the early 1800s

How Far Back Do Montgomery County Deed Records Go?

Deed Records County historical collections begin in 1805.
Deed Index by Name Historical Archives collection: 1805-1928.
Historical Mortgage Records Archives collection includes mortgages from 1834-1953.
Historical Mortgage Index 1834-1953 in the County Archives collection.
Historical Plats Recorded plat collection includes material from 1805-1950.
Historical Tract Index Legal-description index material extends through 1986.
OLD
Montgomery County Historical Records Guide Deeds, mortgages, plats, tax duplicates, estates and tract material.
Open Historical Records Guide
Do not stop when a modern web search fails. Older deed books, microfilm and tract indexes remain available through the Recorder and Montgomery County Records Center & Archives.

Montgomery County Records Center & Archives

The Records Center & Archives is a separate historical-research location from the Recorder’s normal 5th-floor office.

Location
Reibold Building
117 South Main Street
6th Floor
Dayton, OH 45422
Phone
937-225-6366
Hours
Monday-Friday
8:00 a.m.-5:00 p.m.
closed weekends and federal holidays
Call with specifics. Historical research requests work better when you provide the person’s full name, record type and approximate dates rather than asking staff to “find everything about my house.”
Mortgage-payoff workflow

Mortgage Paid Off? Search for a Release or Satisfaction

Paying off your mortgage does not produce a new ownership deed.

The Montgomery County Recorder explains that the lender records a Release/Satisfaction of Mortgage to show that the mortgage has been paid.

Search your name in RISS.
Find the original mortgage. Save the lender name, recording date and document/book-page reference.
Search later recordings.
Look for Release or Satisfaction of Mortgage.
Open the PDF for free.
Verify the release refers to the correct original mortgage.
No need to buy an ordinary release copy first: the Recorder states that Deeds and Releases can be searched and printed from Records Online Search for free.
Current recording fees add a $4 marginal notation fee to Release of Mortgage and Assignment of Mortgage documents.
Lien research

How to Check Liens in Montgomery County Recorder Records

The Recorder’s Office is one of multiple county offices where liens can appear. Recorder lien records can be researched in RISS, but the Recorder explicitly states that its office does not perform title searches.

Identify the present owner.
Search the owner in RISS.
Review lien-related entries.
Search former owners when researching title history.
Search releases or satisfactions. Do not treat every old lien as automatically active.
Check Clerk of Courts and tax records when appropriate. Not every possible encumbrance is necessarily found in one Recorder search.
High-stakes title question? Use a title company or Ohio real-estate attorney. Recorder index research is helpful due diligence but is not a legal opinion on lien validity, priority or marketable title.
Free online vs paid office copies

Montgomery County Deed Copy and Certified Copy Fees

$0 Online Deed PDF Search and print ordinary deed/release images yourself through RISS.
$2 Copy Center Copy Current charge per page.
+$1 Certification Additional charge for certification.
Search RISS first.
Open the exact document.
If an ordinary printout is enough, save the PDF for free.
If you cannot print, call the Copy Center. Current number: 937-225-6494.
If certification is required, say so before ordering.
Before presenting a deed for recording

How to Record a Deed in Montgomery County, Ohio

Deeds transferring property generally involve more than the Recorder. The document can need review/stamping through the Auditor’s Deed Transfer Department and, where applicable, the County Engineer before final Recorder filing.

Determine the correct deed/instrument. The Recorder cannot provide legal advice or choose the correct deed for you.
List the buyer(s) and seller(s).
Include the full legal description. The Recorder’s checklist specifically requires the “situated in” clause.
Include the seller/grantor signatures.
Complete proper acknowledgment before a valid notary.
Include the preparation statement when required. Ohio documents notarized in Ohio must identify who prepared the document.
Check marital status and dower requirements. Montgomery County’s checklist requires grantor marital status and, when applicable, spouse release of dower rights.
Take the document through Auditor Deed Transfer.
Obtain Engineer approval where the property/document requires it.
Calculate conveyance and Recorder fees.
Submit before the 4:00 p.m. recording cutoff.
Provide a self-addressed stamped envelope. The Recorder holds documents overnight for imaging and generally returns them the next business day.
Montgomery County document-preparation checklist

Requirements That Commonly Prevent Deed Rejection

Correct recording fee Current ordinary fee is $39 for the first two pages.
3-inch first-page top margin Missing clear space can trigger an extra $20 standardization charge.
Original signatures Signatures must be properly executed.
Valid acknowledgment Include notary statement, signature and required information.
Grantor marital status Montgomery County specifically calls for it on deeds.
Spousal dower release Applicable spouse must sign before a valid notary even when not named on the original deed.
Complete legal description Include the “situated in” clause.
Preparation statement Required for applicable documents notarized in Ohio.
Auditor transfer stamp Required for qualifying deed-transfer documents.
Return envelope Include a self-addressed stamped envelope.
LIST
Official Document Preparation Checklist Review immediately before submitting a deed or mortgage.
Open Preparation Checklist
Current Montgomery County Recorder fees

Recorder Recording and Copy Fees

$39 First 2 Pages Deeds, mortgages, leases, powers of attorney and many ordinary instruments.
$8 Additional Page Each page after the first two.
$4 Marginal Notation Added to Release of Mortgage and Assignment of Mortgage.
$5 Federal Lien Current posted Recorder fee.
$3 Federal Release Current posted Recorder fee.
$2 Photocopy Per page through the Recorder.
+$1 Certification Added when certification is required.
$40+ Plat Recording $0.10 per square inch with current $40 minimum.
$20 Standardization Penalty Can apply when required first-page margin is missing.
$
Current Fee Schedule Use this immediately before mailing or walking in a document.
Verify Current Fees

Why Is Montgomery County’s Current First-Two-Page Fee $39?

Ohio’s statewide base/housing-trust framework under Ohio Revised Code §317.32 totals $34 for the ordinary first two pages.

Current Ohio law also allows a county recorder to collect a document-preservation surcharge of up to $5. Montgomery County’s current published schedule charges $39, reflecting that current local total.

Some older Montgomery County FAQ pages can still display the former $34 amount. Use the Recorder’s current Fees & Documents page and Document Preparation Checklist, both of which currently state $39.
ORC
Ohio Revised Code §317.32 Current statewide Recorder fee framework.
Open Ohio Recording Fee Law
Auditor deed-transfer charge

Montgomery County Conveyance / Transfer Fee

The Recorder’s fee is not the only amount that can apply when ownership is being transferred.

The Montgomery County Auditor currently states that a taxable deed transfer has a mandatory conveyance fee of:

$3 Per $1,000 Based on the actual sale price.
$0.50 Per Parcel Additional transfer charge for each parcel.
AUD
Auditor Deed Transfer Conveyance forms, fee and transfer workflow.
Open Deed Transfer Instructions
Exempt conveyance? Use the proper Statement of Reason for Exemption rather than assuming that a gift, family transfer, trust or other non-sale transfer is automatically exempt.
Important local e-recording limitation

Can You E-Record a Montgomery County Deed?

Montgomery County’s Recorder currently accepts non-transfer documents through eRecording.

However, deeds and other documents that require an Auditor Transfer or No Transfer stamp still have to go through the Auditor’s Deed Transfer Department before recording.

Common e-record route Qualifying non-transfer Recorder documents.
Still requires Auditor routing Deeds, Transfer on Death designations, easements and affidavits referencing a deed when a Transfer/No Transfer stamp is required.
E-REC
Recorder eRecording Current filing rules and Simplifile information.
Open eRecording Information
Free deed-fraud monitoring

How to Register for Montgomery County FAN Alerts

The Recorder’s Fraud Alert Notification (FAN) System is a free service for Montgomery County property owners.

After enrollment, the system can notify the registrant by mail, email or text whenever a document is recorded concerning the registered property.

FREE
FAN System Registration Free Montgomery County property-recording notifications.
Register Property for FAN
Open the official FAN page.
Select Register Now.
Identify the property being monitored.
Enter the requested owner/registration information.
Select your notification details.
Create and securely save the Security Phrase. It is used with the registered first and last name when viewing, editing or removing existing registrations.
FAN is an alert—not a deed lock. A legitimate mortgage, release, easement, affidavit or other recording can trigger a notice. Always open the actual document before assuming fraud.
Montgomery County Good Deeds Program

Transfer on Death and Future Ownership Planning

The Recorder’s Good Deeds Program provides forms and educational information for homeowners considering a Transfer on Death (TOD) designation.

A TOD designation can name a beneficiary for real estate without transferring current ownership during the owner’s lifetime.

Transfer on Death Owner names the beneficiary while retaining present ownership.
After owner’s death The beneficiary does not automatically become record owner merely because the TOD exists.
Affidavit of Confirmation Beneficiary generally records this with the required death documentation.
Recorder limitation Staff cannot provide legal advice or complete the form for you.
TOD
Good Deeds Program TOD, Affidavit of Confirmation and Affidavit of Survivorship resources.
Open Good Deeds Program
The Recorder now also has certified notaries on site for certain real-estate documents. Call 937-225-4275 before traveling if you want to use the notary service.

Recorder vs Auditor vs Treasurer vs Engineer

Your task
Correct office
What that office handles
Deed / mortgage / lien
Recorder
Official recorded documents, copies and land-record indexes.
Owner / address / parcel / value
Auditor
Property records, appraisal, assessment, transfer and GIS.
Deed transfer
Auditor Deed Transfer
Conveyance forms, exemptions and property-transfer processing.
Tax payment
Treasurer
Tax bills, current payments, delinquency and receipts.
Legal-description approval
Engineer
Required conveyance/legal-description review for applicable transfers.
Clear title
Title company / attorney
Legal chain, lien priority and marketable-title conclusions.

Where Do You Search Montgomery County Property Taxes?

Use the Montgomery County Treasurer, not the Recorder, when you need current tax payments, prior-year balances or receipts.

TAX
Real Estate Tax Search Search by calendar year, parcel, owner or property address.
Search Property Taxes
Treasurer phone: 937-225-4010 .
Current Recorder office

Montgomery County Recorder Address, Phone and Hours

Montgomery County Recorder

Recorder
Lori Kennedy
Physical Location
County Administration Building
451 W. Third Street
5th Floor
Dayton, OH 45422
Main Line
937-225-4275
Copy Center
937-225-6494
Email
mcrecorder@mcohio.org
Fax
937-225-6388

Hours & Visit Details

Office Hours
Monday-Friday
8:00 a.m.-5:00 p.m.
Document Recording Ends
4:00 p.m.
Parking
Adjacent parking garage with entrances from Second Street and Vista View Drive.
Public Computers
Recorder, Auditor and Treasurer research terminals are available in the office.

Directions to Montgomery County Recorder

Recording a Document by Mail

Montgomery County accepts qualifying documents by mail.

Complete Auditor/Engineer transfer steps where required.
Make sure signatures and acknowledgment are complete.
Confirm the current recording fee.
Make the check payable to Montgomery County Recorder.
Include a self-addressed stamped envelope.
Mail the original document to the Recorder’s Office.
Mailing Address
Montgomery County Recorder’s Office
451 W. Third Street
Dayton, OH 45422

How Long Does Montgomery County Keep a Newly Recorded Document?

The Recorder’s current preparation checklist says submitted documents are held overnight so imaging can be secured.

The original is then generally returned the next business day to the address on the included self-addressed stamped envelope.

The Recorder’s electronic index, image/microfilm and related archived record become the permanent public record after processing.
Montgomery County-specific shortcuts

Local Tips That Make Deed Research Faster

Enter RISS as Guest first. Most homeowners do not need a paid or professional account to find their deed.
Try the Auditor before struggling with an address in Recorder records. The Auditor is built for address search.
Click the Auditor Deed Reference when available. It may jump directly from the parcel record to the current deed.
Use only the main street name in the first address search. Leave out suffixes and directional abbreviations.
Use a date range in RISS. The system itself recommends dates to improve search time.
Save the legal description. Montgomery County’s tract-index system makes it unusually valuable.
Search the land, not only the person. Tract Index research can reveal ownership even after names change repeatedly.
Paid mortgage? Look for Release/Satisfaction. Do not wait for a new ownership deed.
Print an ordinary deed online for free. Call the Copy Center only when you need help or certification.
Use $39, not the old $34 Recorder fee. Some legacy FAQ text still shows the older amount.
Do not forget the $4 mortgage marginal-reference fee. It applies to releases and assignments of mortgages.
Arrive before 4 p.m. to record. The building stays open later, but document recording stops at 4.
Use FAN even if you rarely search Recorder records. It provides free notification when a document is recorded against your enrolled property.
For 1800s research, use Archives. Do not force every historical task through modern RISS.

Buying Montgomery County Property? Research in This Order

1. Auditor parcel Confirm current owner, parcel ID, address, legal description and value.
2. Current deed Open the newest recorded conveyance in RISS.
3. Prior deeds Use name and tract-index research to work backward.
4. Mortgages Identify recorded security interests tied to current/prior owners.
5. Releases Match each mortgage or lien with any later release/satisfaction.
6. Easements and restrictions Follow legal-description and prior-record references.
7. Treasurer taxes Verify current and delinquent taxes separately.
8. Professional title/survey Use a title company and surveyor when legal certainty matters.

Common Montgomery County Recorder Search Mistakes

Mistake
Why it causes trouble
Better action
Using only a street address in RISS
Recorder records are indexed primarily through names/legal data.
Find owner/parcel/legal description in Auditor first.
Searching current owner only
Older deeds and encumbrances are indexed under former owners.
Work backward through ownership.
Assuming an old mortgage is active
A later satisfaction may release it.
Search chronologically for Release/Satisfaction.
Paying for a plain deed unnecessarily
RISS ordinary deed PDFs are available free.
Use online PDF unless certification is needed.
Using outdated $34 recording fee
Current local Recorder schedule is $39.
Use current Fees & Documents page.
Trying to e-record a transfer deed directly
Deeds still require Auditor Deed Transfer routing.
Complete transfer/no-transfer workflow first.

County-CAD.us Research Standards

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Primary government research

Official Sources Used for This Montgomery County Recorder Guide

Montgomery County Recorder

Used for current Recorder, office services and navigation.

Open Recorder Website
Meet the Recorder

Used to verify Lori Kennedy as current Montgomery County Recorder.

Open Recorder Profile
Recorder Information Search System

Used for current RISS interface, legal disclaimer, online search and contact details.

Open RISS
Recorder FAQ

Used for free deed/release printing, mortgage satisfaction, lien research, owner lookup and historical index information.

Open Recorder FAQ
Fees & Documents

Used for current $39 recording fee, additional pages, mortgage marginal notation, copies and certification.

Open Recorder Fees
Document Preparation Checklist

Used for marital status, dower, legal description, preparation statement, first-page margin and return-envelope requirements.

Open Preparation Checklist
Recorder eRecording

Used for the current non-transfer-only eRecording limitation and Auditor routing for deeds and other transfer/no-transfer instruments.

Open eRecording
Auditor Deed Transfer

Used for the $3-per-$1,000 conveyance charge, $0.50-per-parcel fee and transfer workflow.

Open Deed Transfer
Auditor Property Search Walkthrough

Used for address-search formatting, owner identification, sale information and Deed Reference workflow.

Open Property Search Walkthrough
FAN System

Used for free mail/email/text property-recording alert information.

Open FAN System
Home & Property Research Guide

Used for chain-of-title, tract-index, legal-description and historical property-research methodology.

Open Research Guide
Historical Records Collection Guide

Used for historical deed, mortgage, plat, tract-index and archive coverage.

Open Historical Records Guide
Ohio Revised Code §317.32

Used for the statewide Recorder fee framework and document-preservation surcharge authority.

Open Ohio Fee Law
Editorial verification: August 14, 2026. Search interfaces, Recorder fees, Auditor conveyance charges, eRecording rules, officeholders and property-tax systems can change. Verify final transaction-specific information with the responsible official office before recording, paying or traveling.
10 Montgomery County Recorder questions

Montgomery County Recorder of Deeds FAQs

1. How do I search Montgomery County Ohio deeds online?

Open the Montgomery County Recorder’s RISS system and enter as a Guest. Accept the legal disclaimer, then search using the property owner’s name or the legal description. After locating the correct result, select Get Documents, find the deed row and open the document-image icon. RISS provides a printable PDF that can be saved or printed.

2. Can I get a Montgomery County deed copy online for free?

Yes. The Montgomery County Recorder states that deeds and mortgage releases can be searched in Records Online Search and printed for free. If you cannot print the document yourself, the Recorder Copy Center currently charges $2 per page, and certification costs an additional $1.

3. How do I find a Montgomery County deed if I only know the address?

Start with the Montgomery County Auditor’s real-estate search at mcrealestate.org. Search by street address, open the correct parcel and save the current owner, parcel ID and legal description. The most recent sale may include a clickable Deed Reference. If it does not, use the owner and legal-description information to search the Recorder’s RISS system.

4. How far back do Montgomery County Ohio deed records go?

Montgomery County historical deed records begin in 1805. The Recorder maintains deed records and indexes, while the County Records Center and Archives preserves historical deed books, deed indexes, mortgages, mortgage indexes, plats and tract records. For older title-chain research, use the Alpha/Grantor-Grantee and Tract Index resources rather than relying only on a modern web search.

5. What should I search after paying off my Montgomery County mortgage?

Search for a Release or Satisfaction of Mortgage rather than a new deed. The Recorder explains that the lender records the release to show the mortgage has been paid. Find the original mortgage first, save its reference, then search later Recorder records and verify that the release relates to that mortgage.

6. How much does it cost to record a deed in Montgomery County Ohio?

The Montgomery County Recorder’s current published fee is $39 for the first two pages and $8 for each additional page for ordinary deeds, mortgages and similar instruments. A $20 standardization charge can apply when the required clear three-inch top margin is missing. Deed transfers can also involve separate Auditor conveyance fees.

7. What is the Montgomery County Ohio deed conveyance fee?

The Montgomery County Auditor currently states that the mandatory conveyance fee for a taxable deed transfer is $3 per $1,000 of actual sale price plus $0.50 for each parcel transferred. Exempt transfers use a separate Statement of Reason for Exemption process. This Auditor transfer charge is separate from the Recorder’s recording fee.

8. Can Montgomery County deeds be electronically recorded?

Montgomery County currently accepts qualifying non-transfer documents through eRecording. Deeds and documents requiring an Auditor Transfer or No Transfer stamp still need to pass through the Auditor’s Deed Transfer Department before recording. The Recorder currently lists Simplifile for its non-transfer electronic-recording process.

9. What is the Montgomery County FAN property fraud system?

FAN stands for Fraud Alert Notification. It is a free Montgomery County Recorder program that can notify an enrolled property owner by mail, email or text when a document is recorded concerning the registered property. The alert does not block a document from recording and does not automatically mean that an unfamiliar filing is fraudulent.

10. Where is the Montgomery County Recorder office in Dayton?

The Montgomery County Recorder is on the fifth floor of the County Administration Building at 451 W. Third Street in Dayton, Ohio 45422. Lori Kennedy is the current Recorder. The main phone number is 937-225-4275 and the Copy Center is 937-225-6494. The office is open Monday through Friday from 8:00 a.m. to 5:00 p.m., but document recording stops at 4:00 p.m.

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