Trinity County CAD – Property Search, Records & Appraisal District

Trinity County, Texas property guide

Trinity County Property Search, Appraisal Records and Tax Help

Search Trinity County property records by owner, address, property ID or advanced criteria, review preliminary 2026 appraisal values, locate rural parcels and find the correct account before filing an exemption, protest or tax payment.

This guide also explains Trinity CAD’s dual appraisal-and-collection role, online-appeal registration, agricultural and timber qualification, prior-year payment verification, appraisal notices, deed research and why a GIS parcel line cannot establish an exact boundary.

Official resources checked August 6, 2026
Current data status 2026 values are preliminary The official search warns that values can change before appraisal-roll certification.
Tax collection Trinity CAD collects property taxes Locate the account and use the green Pay Taxes option in the CAD search.
Chief appraiser Gary Gallant He is listed as chief appraiser and tax assessor-collector for Trinity CAD.
District office 123 S. Main Street The appraisal and property-tax collection office is in Groveton.
Choose the correct action

Start With the Right Trinity County Property Tool

1

Search an appraisal account

Find owner information, property IDs, addresses, legal descriptions, values, exemptions and taxing entities.

Open property search →
2

Locate a rural parcel

Use the interactive map to identify a likely parcel and compare surrounding appraisal accounts.

Open interactive map →
3

File an online appeal

Register with the Owner ID and E-FILE PIN shown on the appraisal notice.

Register for the portal →
4

Download an official form

Find homestead, veteran, agricultural, timber, rendition and protest applications.

View official forms →
5

Search and pay taxes

Find the property in Trinity CAD’s search and select the green Pay Taxes button.

Search tax accounts →
6

Verify a deed or lien

Use the County Clerk for recorded deeds, liens, releases, easements, plats and mineral instruments.

Open County Clerk page →
The existing article links to the wrong CAD domain and suggests looking for a “Dispatch Log.” Trinity CAD’s official website is trinitycad.net. Emergency dispatch records are unrelated to property appraisal, exemptions, protests or tax payments.
Current appraisal-year status

What “Preliminary 2026 Values” Means

26
2026 is searchable The official property system currently provides a 2026 tax-year selection.
PRE
Values can still change Trinity CAD labels displayed 2026 values as preliminary and subject to change before certification.
ROLL
Preliminary roll is published Trinity CAD’s public-information page provides a separate 2026 preliminary appraisal-roll resource.
Do not treat a preliminary value as a final certified value. Informal reviews, protests, exemption processing, corrections and Appraisal Review Board orders can change a property record before certification.
Online appeal access

How to Register for the Trinity CAD Taxpayer Portal

Trinity CAD’s portal uses credentials from the property owner’s appraisal notice. Registration is not complete until the district approves the account.

Locate the Owner ID and E-FILE PIN. These credentials are printed on the appraisal notice issued by Trinity CAD.
Open the official registration page. Go to portal.trinitycad.net/Account/Register.
Enter the Owner ID and E-FILE PIN. Copy them exactly, including any leading zeros.
Complete your contact information. Enter your name, cell telephone number and an email address you can access.
Create a qualifying password. The portal requires at least eight characters with uppercase, lowercase, a number and a special character.
Submit registration and wait for approval. The portal states that login becomes available after Trinity CAD approves the registration.
Request a current PIN when necessary. Use the portal’s PIN-request function and provide the property ID, owner ID and email address.
Save every appeal confirmation. A draft or pending registration is not proof that a protest was filed.
Portal version information The registration page showed version 1.0.0 and a last-updated date of July 15, 2026 when this guide was reviewed.
Do not wait for registration approval when a protest deadline is near. Contact Trinity CAD at 936-642-1502 and use another officially accepted filing method when necessary.
Property-field decoder

How to Read a Trinity CAD Property Record

Record field What it means What to verify
Property ID The appraisal district’s unique account reference. Use the complete ID on forms, protests, payment searches and correspondence.
Owner ID An identifier associated with the owner record. It may be required for portal registration and should not be confused with the property ID.
Geographic ID A mapping or location identifier maintained by the appraisal system. It is not a deed instrument number or legal survey certification.
Owner name The owner currently carried for appraisal and collection administration. A recently recorded deed, probate matter or trust transfer may not yet appear.
Mailing address The address used for notices, statements and correspondence. It can differ from the physical property location.
Situs address The physical location associated with the account. Vacant land, timber tracts and mineral accounts may not have a conventional address.
Legal description An abbreviated appraisal reference to a lot, block, survey, abstract or tract. Use the recorded deed or plat for legal documents.
Acreage The land quantity maintained for appraisal purposes. Trinity CAD warns that acreage must be independently verified before legal use.
Market value The district’s opinion of property value as of the applicable January 1 appraisal date. Review land, improvements, business assets and mineral components separately.
Appraised value The value after an applicable homestead limitation or special-appraisal rule. It can be lower than market value.
Taxable value The value remaining for a taxing unit after exemptions and limitations. Each entity can have a different taxable value.
Exemptions Approved homestead, age-65, disability, veteran or other exemption information. A missing exemption can indicate no application, pending review or denial.
Tax balance The amount maintained by Trinity CAD’s collection system for the account and year. Call before paying prior years because the district specifically warns owners to verify those balances.
Market, appraised and taxable values are different. A property can have one market value, a lower limited appraised value and several entity-specific taxable values after exemptions.
Parcel-map guidance

How to Use the Trinity County Interactive Map Safely

Open the official interactive map. Go to gis.bisclient.com/trinitycad.
Search with the strongest identifier available. A property ID or geographic ID is generally safer than relying only on a common owner name.
Select the likely appraisal parcel. Compare the owner, property ID, road, subdivision, abstract and nearby landmarks.
Open adjoining accounts independently. A home, timber tract, mobile home, business improvement and mineral interest can be separate accounts.
Use the map as a location aid only. GIS lines may be generalized, shifted from aerial imagery or different from a current boundary survey.
Appropriate map uses Locating an appraisal account, comparing nearby parcel IDs, reviewing approximate tract shape and identifying displayed jurisdiction layers.
Do not use the map alone for Fence placement, timber cutting boundaries, easements, setbacks, utility construction, certified acreage, access rights or encroachment disputes.
Agriculture, timber and wildlife

Trinity County Open-Space and Timber Appraisal

Trinity CAD publishes separate agricultural and timber applications along with local intensity guidance. Qualification depends on current use, historical use, degree of intensity and a timely application—not merely owning rural or wooded acreage.

Current and principal use

The land must be actively devoted principally to qualifying agricultural or timber production as of January 1.

Historical use

Most 1-d-1 applications require qualifying use during at least five of the preceding seven years.

Income and intensity

The operation should show a genuine agricultural or timber purpose and the level of management ordinarily accepted in the area.

Evidence category Useful documents Common mistake
Property identity Property ID, deed, survey, maps and acreage records. Using only an approximate GIS acreage.
Historical use Prior applications, leases, receipts, production records and dated photographs. Documenting only the current year.
Livestock use Stocking records, breeding records, sales, pasture evidence and water sources. Assuming occasional grazing automatically qualifies.
Timber management Forestry plan, planting, thinning, harvesting and management documentation. Assuming all wooded acreage is qualified timberland.
Wildlife practices Management plan, annual report, receipts, photographs and activity logs. Submitting a plan without proving that practices occurred.
Local intensity examples are not automatic approval rules. Trinity CAD’s published guidelines provide operation examples, but the chief appraiser evaluates the property’s actual use, history, tract characteristics and evidence.
Small timber tracts Trinity CAD’s published agricultural and timber guidance states that a management plan is required to complete a timber application for tracts of 20 acres or less.
Reappraisal and field review

What Trinity CAD’s Reappraisal Cycle Means for Owners

Trinity CAD reports approximately 29,000 residential, commercial, personal, industrial, utility and mineral accounts. Its appraisal rotation is designed to physically review every property at least once during a three-year cycle, with additional work driven by sales, permits and market activity.

3YR
Three-year rotation Property may receive a field review even when the owner did not file an application or protest.
SALE
Market-driven review Recent sales can trigger closer analysis of neighborhoods and property classes.
NEW
New construction Permits, visible changes and new improvements can result in updated property characteristics.
Verify appraisal personnel. Ask for identification and call Trinity CAD at 936-642-1502 when someone claims to be inspecting property for the appraisal district.
Important local collection route

How to Search and Pay Trinity County Property Taxes

Unlike many Texas counties, the Trinity County Tax Assessor-Collector’s office does not collect property taxes. Trinity CAD’s chief appraiser is also listed as the district’s tax assessor-collector, and property payments are initiated through the CAD search.

Open Trinity CAD’s official property search. Go to esearch.trinitycad.net.
Locate the exact property account. Use the property ID when possible and verify the owner, address and legal description.
Open the property record. Review the tax years and confirm that you are paying the intended real, personal, mobile-home or mineral account.
Select the green “Pay Taxes” button. The system can add one or multiple property accounts to a payment cart.
Review every selected account and year. Remove any property or tax year that should not be included.
Call before paying a prior-year balance. Trinity CAD’s homepage specifically instructs taxpayers to verify prior-year amounts before making payment.
Review the processing charge. Credit-card or payment-processor fees may be separate from the tax balance.
Save the final receipt. Retain the property ID, tax year, amount, payment date and confirmation number.
Do not send a property-tax payment to the county vehicle-title office without verification. The state county directory states that the Trinity County Tax Assessor-Collector does not collect property taxes. Contact Trinity CAD for property-tax balances and collection instructions.
Multiple-property payments Trinity CAD’s online cart allows users to locate more than one property and complete a combined credit-card transaction.
Escrow verification Owners and mortgage servicers can use Trinity CAD’s Escrow Check resource for collection-related review.
Applications and supporting documents

Trinity County Homestead, Land and Rendition Forms

Task Official form or page Prepare before filing
Residence homestead Homestead application Property ID, ownership, occupancy date and identification required by the form.
Disabled-veteran exemption Veteran exemption form VA or military documentation supporting qualification.
1-d agricultural appraisal Agricultural Appraisal 1-d Income information and evidence meeting the more restrictive 1-d requirements.
1-d-1 open-space appraisal Agricultural Appraisal 1-d-1 Acreage, use history, operation details, leases and intensity evidence.
Timber appraisal Timberland application Timber history, management activity, acreage and forestry documentation.
Business rendition Personal-property rendition Inventory, furniture, machinery and equipment owned or controlled on January 1.
Property-owner protest Notice of Protest Property ID, protest grounds, requested result and organized evidence.
Change mailing address Online address-change request Owner information, property ID, previous address, new address and contact details.
Appraisal notice by email Email-delivery request form Property and owner information plus a valid email address.

Homestead filing check

  • You own an interest in the property.
  • It is your principal residence.
  • The property ID is correct.
  • The required identification is attached.
  • The application is signed and dated.
  • You retain delivery confirmation.

Rendition filing check

  • Use the correct tax year.
  • Identify the business location.
  • List assets held on January 1.
  • Separate inventory and fixed assets.
  • Request an extension before the deadline.
  • Keep a complete filed copy.
Appraisal-review workflow

How to Protest a Trinity County Appraised Value

The ordinary Texas deadline for most protests is May 15 or 30 days after the appraisal notice was delivered, whichever is later. For most ordinary 2026 notices, that window has passed, but a later notice or special statutory procedure may create a different account-specific deadline.

Read the full appraisal notice. Check the notice date, market value, appraised value, exemptions, property description and printed deadline.
Verify the property characteristics. Review acreage, improvement area, age, condition, property type, timber or agricultural status and taxing entities.
Select the correct protest ground. Common grounds include excessive appraisal, unequal appraisal, incorrect description, ownership, denied exemption or denial of special appraisal.
Register for the taxpayer portal when eligible. Use the Owner ID and E-FILE PIN from the appraisal notice.
Submit through an accepted method. Use the portal or deliver the official Notice of Protest according to Trinity CAD’s instructions.
Save proof of filing. Keep the portal confirmation, timestamped email, stamped copy or postal receipt.
Request the district’s evidence. Review comparable sales, property characteristics, photographs, schedules and appraisal calculations.
State the result you want. Identify the requested value, exemption decision, ownership correction or property-data change.
Attend the informal review and ARB hearing. Follow the hearing notice for evidence exchange, appearance and postponement procedures.

Useful protest evidence

  • Comparable sales near January 1.
  • Comparable Trinity CAD records.
  • Dated condition photographs.
  • Repair estimates or inspection reports.
  • Correct building measurements.
  • Access, flood or location evidence.
  • Exemption, agricultural or timber documents.

Weak evidence by itself

  • A mortgage balance.
  • A high tax bill without identifying an appraisal issue.
  • An undated automated estimate.
  • A GIS outline presented as a survey.
  • Sales from a different property class.
  • Another owner’s capped appraised value.
  • Post-January repairs without earlier-condition evidence.
Do not privately discuss the property with an ARB member. Trinity CAD states that an ARB member who speaks with a taxpayer about the property outside the hearing process cannot hear that protest. Direct questions to the appraisal staff.
Annual filing calendar

Trinity County Property-Tax Dates to Watch

January 1 — appraisal date Property ownership, condition, use and taxable business assets are generally evaluated as of January 1.
April 15 — general rendition deadline Most business-personal-property renditions are ordinarily due April 15.
April 30 — common exemption and special-appraisal date Many homestead, agricultural and timber applications are ordinarily due by April 30, subject to late-filing provisions.
May 15 or 30 days after notice — usual protest deadline The later date generally controls for most property-owner protests.
Summer — ARB review and appraisal-roll certification Informal reviews, hearings, exemption processing and corrections occur before certification.
August and September — Truth-in-Taxation period Local governing bodies propose and adopt rates, and the tax-notice database is updated.
Tax-bill season — verify before paying Confirm the property ID, tax year, exemptions, entities and balance—especially for prior years.
Latest published adopted rates

Trinity County 2025 Property-Tax Rates

Trinity CAD currently lists 2025 as its latest adopted-rate and exemption table. These rates are per $100 of taxable value and should not be labeled as final 2026 rates.

Trinity County 0.5390 2025 total adopted county rate.
City of Groveton 0.9100 Applies only to property in the city jurisdiction.
City of Trinity 0.6500 2025 total city rate.
Hospital District 0.1276 Trinity Memorial Hospital District rate.
Westwood Shores MUD 0.6801 Applies to property inside the MUD jurisdiction.
Apple Springs ISD 0.7169 2025 school-district rate.
Centerville ISD 0.7552 2025 school-district rate.
Groveton ISD 0.6619 2025 school-district rate.
Trinity ISD 0.8812 2025 total school-district rate.
Basic entity estimate Taxable value ÷ 100 × the entity’s adopted rate. Calculate each jurisdiction separately because exemptions and taxable values can differ.
Trinity County City of Groveton City of Trinity Trinity Memorial Hospital District Westwood Shores MUD Apple Springs ISD Centerville ISD Groveton ISD Kennard ISD Trinity ISD
Proposed taxes and public hearings

How to Use Trinity County Truth in Taxation

Open the official tax-notice database. Go to trinity.countytaxrates.com.
Search the property. Use the property information from the official appraisal record.
Select the matching account. Confirm the owner, property and jurisdiction information.
Review every applicable taxing entity. The county, city, school, hospital and MUD portions are calculated separately.
Distinguish proposed from adopted rates. A proposed-tax estimate may change before the governing body adopts its final rate.
Review hearing details. Note the date, time, location and governing body responsible for each proposal.
The Trinity CAD homepage contains an incorrect Polk County database link in one explanatory paragraph. Use the district’s navigation link to trinity.countytaxrates.com, not the Polk County tax-rate site.
Ownership and recorded-document research

How to Search Trinity County Deeds and Land Records

The Trinity County Clerk is the official office for deeds, liens, releases, easements, plats, restrictions and mineral instruments. The Clerk warns that its office does not accept payments through the separate online-records site and is not responsible for that site’s technical issues.

Open the official County Clerk page. Confirm the current office contact and records instructions.
Search current and previous owner names. Try grantor, grantee, trust, estate and business-name variations.
Review the indexed instrument. Compare document type, recording date, parties, volume and page, instrument number and legal description.
Match the document to the CAD account. Confirm that the survey, abstract, lot, block, tract or mineral interest describes the same property.
Review the actual recorded image. Do not make a title decision based only on an index result or CAD owner field.
Order a certified copy when necessary. Contact the Clerk for current copy, certification and delivery fees.
The owner shown by Trinity CAD is not conclusive proof of legal title. Recorded deeds, probate documents, heirship records and appropriate title evidence control legal ownership questions.
County Clerk online-payment code is not a property-tax payment code. The Clerk publishes Certified Payments bureau code 9561144 for Clerk-office transactions. Do not use it to pay property taxes.
Buyer and owner scenarios

What to Check Before and After a Trinity County Property Transfer

Before buying

  • Match the CAD property ID to the deed.
  • Review acreage and improvement details.
  • Check current and delinquent tax years.
  • Search timber and mineral accounts.
  • Review surveys, access and easements.
  • Do not assume exemptions transfer.

After closing

  • Confirm that the deed was recorded.
  • Allow processing time for the owner update.
  • Submit the CAD address-change request.
  • Apply for homestead when eligible.
  • Review notices sent to the prior owner.
  • Save property, owner and geographic IDs.

Inherited property

  • Gather probate or heirship documents.
  • Identify ownership percentages.
  • Search land and mineral records.
  • Ask CAD which evidence is required.
  • Review heir-property homestead rules.
  • Seek title help when ownership is unresolved.
Troubleshooting

Fix Common Trinity CAD Search and Account Problems

Problem Likely reason Best next action
No owner result Different spelling, prior owner, trust, estate or company format. Search only the first or last name, then try property ID or deed records.
No address result Directional, suffix, rural format or no situs address. Search only the street name, then add more information through Advanced Search.
Too many results The owner or street name is common. Add the abstract, subdivision, geographic ID, property type or neighborhood.
New owner is missing The deed was recently recorded or has not been processed by CAD. Verify recording with the County Clerk and submit the instrument information to Trinity CAD.
Portal registration is pending The district has not approved the registration or matched the owner credentials. Contact Trinity CAD before a deadline and use another accepted filing method.
E-FILE PIN is missing The notice is unavailable, outdated or addressed to another owner. Use the portal’s current-PIN request or contact the appraisal district.
Parcel line differs from fence Approximate GIS mapping, imagery shift or survey issue. Review the deed and survey; do not move a fence based only on GIS.
Agricultural value is missing No application, pending review, missing evidence or loss of qualification. Contact the district immediately and review the notice deadline.
Prior-year balance looks wrong Penalty, interest, attorney fees, payment activity or system timing. Call Trinity CAD before paying because the district specifically requires prior-year verification.
Payment is not posted Processor delay, wrong account, rejected transaction or pending settlement. Keep the confirmation and contact Trinity CAD’s collection staff at 936-642-1502.
Verified local contacts

Trinity CAD, County Tax Office and County Clerk Contacts

Trinity County Appraisal District

123 S. Main Street
Groveton, TX 75845

Mail: P.O. Box 950, Groveton, TX 75845
Phone: 936-642-1502
Fax: 936-642-2336
Chief Appraiser/Tax Assessor-Collector: Gary Gallant

Hours: Monday–Friday, 8:00 a.m.–5:00 p.m.
Lunch closure: 12:00–1:00 p.m.

Official Trinity CAD site

County Tax Assessor-Collector

215 W. 1st Street
Groveton, TX 75845

Tax Assessor-Collector: Nancy Shanafelt
Mail: P.O. Box 369, Groveton, TX 75845
Phone: 936-642-1637
Fax: 936-642-2609

Hours: Monday–Friday, 8:00 a.m.–5:00 p.m.
No vehicle-title work after: 4:00 p.m.

Official county Tax Office

Trinity County Clerk

211 W. 1st Street
Groveton, TX 75845

County Clerk: Shasta Bergman
Mail: P.O. Box 456, Groveton, TX 75845
Phone: 936-642-1208
Fax: 936-642-3004

Use this office for deeds, liens, releases, easements, plats and certified property documents.

Official County Clerk page
Trinity satellite Tax Office The county Tax Assessor-Collector also lists an office at 100 N. Elm, Trinity, TX 75862. Its published telephone number is 936-594-3426. This office does not replace Trinity CAD’s property-tax collection function.
10 practical answers

Trinity County CAD Frequently Asked Questions

1. Is the Trinity County CAD property search free?
Yes. Trinity CAD provides free public Owner, Address, ID and Advanced searches without requiring payment to a third-party property-record service.
2. Are Trinity CAD’s 2026 values final?
No. The official search currently labels 2026 values as preliminary and subject to change before appraisal-roll certification.
3. Where do I pay Trinity County property taxes?
Locate the property through Trinity CAD’s official search and select the green Pay Taxes button. The county Tax Assessor-Collector does not collect property taxes.
4. Why should I call before paying a prior-year tax balance?
Trinity CAD’s homepage specifically instructs taxpayers to verify prior-year amounts before paying because penalties, interest, collection fees or recent transactions may affect the current balance.
5. How do I register for Trinity CAD’s online appeal portal?
Use the Owner ID and E-FILE PIN from the appraisal notice, complete the registration form and wait for Trinity CAD to approve the account.
6. What is the usual Trinity County appraisal-protest deadline?
The ordinary Texas deadline is May 15 or 30 days after the appraisal notice was delivered, whichever is later. The exact date printed on the notice controls.
7. Does wooded land automatically qualify for timber appraisal?
No. Qualification depends on current and historical timber use, degree of intensity, income purpose, management evidence and a timely application.
8. Can the Trinity CAD map establish an exact property boundary?
No. The interactive map is an appraisal-location aid and does not replace a licensed survey, recorded deed, plat or easement review.
9. Is the owner name shown by Trinity CAD proof of legal title?
No. Verify legal ownership through the Trinity County Clerk’s recorded deeds, probate documents, heirship records and appropriate title evidence.
10. What are Trinity CAD’s address and phone number?
Trinity County Appraisal District is located at 123 S. Main Street, Groveton, Texas 75845. Its published telephone number is 936-642-1502.
Independent information notice: County-CAD.us is not Trinity County, Trinity County Appraisal District, the Appraisal Review Board, the Trinity County Tax Assessor-Collector or the County Clerk. Property values, exemptions, deadlines, balances, rates, portal functions, office hours and payment procedures can change. Verify account-specific and deadline-sensitive information through the linked official systems. This guide does not provide legal, tax, surveying, title, agricultural, timber, mineral or appraisal advice.
Free County CAD Property Tax Assistant

Estimate Taxes, Exemptions, Escrow, Protest Savings and Next Steps

This sitewide tool helps homeowners, buyers, sellers and investors understand property tax numbers before they check the official county appraisal district or tax office. It runs in your browser, does not collect personal data and gives practical next steps after each calculation.

Start Free Tool
8-in-1Calculator, checklist and official-search helper in one widget.
No loginWorks instantly without collecting names, emails or property IDs.
Mobile-firstDesigned for phone users reading county CAD articles.
HelpfulGives next steps, not only numbers.

What are you trying to do today?

Choose your main goal. The tool will guide you to the right calculation or next step.

Best for homeowners

Use Tax, Exemption and Protest tabs to understand your appraisal notice and possible savings.

Best for buyers

Use Buyer Budget and Monthly Escrow before relying only on a mortgage payment estimate.

Property Tax Estimate Calculator

Estimate annual tax using property value, assessment ratio, exemptions and local tax rate.

Homestead and Exemption Savings

Estimate how much a homestead, senior, disabled, veteran or local exemption may reduce annual tax.

Monthly Escrow / Ownership Cost

Estimate monthly property tax, insurance, HOA and reserve cushion. Useful for buyers and homeowners comparing affordability.

Property Tax Protest Savings

Estimate possible savings if your appraised value is reduced after a protest, evidence review or correction.

Appraised Value Growth / Cap Impact

Estimate how a value increase or appraisal cap may affect taxable value. Rules vary by state, county and exemption status.

Home Buyer Monthly Budget Estimate

Estimate a more realistic monthly ownership cost by adding mortgage, property tax, insurance and HOA.

Find Official County CAD and Tax Resources

Enter county and state to create safe search links. This avoids guessing official URLs and helps users find the correct county appraisal district, property search, tax payment and exemption pages.

Why this tool helps your site

It gives visitors an interactive reason to stay on the page, calculate their own numbers and move from general reading to practical action.

Best placement

  • Below county CAD articles
  • Before FAQ section on long posts
  • Inside sidebar or after first major section on desktop

Estimate disclaimer

Values are educational estimates. Visitors should confirm final values, exemptions, tax rates, payment status and deadlines with official county resources.